For architecture practices managing CA workflow
Contract administration, without the administration.
ISA connects to your Microsoft 365 shared mailbox, identifies incoming RFIs and submittals, and gives your team a structured workflow for review, sign-off, return and audit history.
Built for architecture practices managing high-volume construction administration.
The CA admin problem
The project inbox can stay as intake. ISA adds ownership, due-date visibility and return history around the work inside it.
Outcomes, not features
When intake, ownership and due dates are visible, the rest of the review process becomes easier to run.
Reduce the manual follow-up needed to move RFIs and submittals through review.
Keep incoming project communications visible from intake through to return.
Assign reviewers, track status and see who owns the next action.
Keep a traceable record of key actions, classifications, corrections and returns.
Directional estimate based on recovered admin time. Review the assumptions in the calculator before using it internally.
How it works
ISA adds a structured layer over the project inbox workflow your team already uses.
Connect the shared project mailbox.
ISA classifies incoming RFIs and submittals.
Assign reviewers, track status and return items with history.
Estimate the admin cost
Adjust the inputs to see a directional estimate for recovered hours and admin cost.
Assumptions used
Based on 75% admin time reduction, 20 working days per month and a 1.22× employer cost multiplier.Hours recovered / month
120≈ 16 working daysEstimated monthly admin cost recovered
US$8,052Recovered admin time at loaded employment costEstimated annual admin cost recovered
US$96,624Twelve months of recovered CA admin cost.Directional estimate only, not a guaranteed saving. We can tailor the calculation to your process during a walkthrough.
Why we built ISA
ISA started inside live project workflows, watching teams lose time to inbox triage, register updates and status chasing. We built the workflow we wished those teams had: the mailbox stays, the admin gets controlled.
Workflow fit
ISA is designed around the way architecture practices already receive, review and return project information, with controlled access, clear ownership and human review where needed.
Workflow fit
Your project information
ISA is designed to handle project information with secure infrastructure, controlled access and reliable data protection from day one.
Common questions
Straight answers to the practical objections that usually come up first.
No. ISA keeps the shared mailbox as the intake point and adds structured tracking, ownership and return history around it.
It goes to an unclassified queue for human review so your team can classify, correct or archive it before it enters the workflow.
Yes. Reviewers still work around the project information they already receive. ISA adds assignment, due dates, status and sign-off visibility.
Key actions, assignment changes, classification corrections and returns are recorded so teams can see who did what and when.
Usually limited to Microsoft 365 shared mailbox onboarding and access setup. We can walk IT through the mailbox connection and role setup.
No. ISA is useful anywhere RFIs and submittals are arriving faster than a team can track them reliably in email alone.
Pricing depends on practice size, number of shared mailboxes, rollout scope and support needs. We quote after reviewing your workflow.
We'll map ISA against your shared mailbox, review steps, due dates and return process.
Book a workflow walkthrough30-minute walkthrough · No commitment required
Tell us about your shared mailbox and current CA process and we'll show how ISA would fit review, sign-off and return.
